Outings Policy

Policy Created:26th August 2025

At Cheeky Minds, we love taking our little explorers on fun adventures! Our outings are designed to be safe, educational, and full of excitement.

Scope

This policy applies to all staff, volunteers, and participants involved in any off-site activity, excursion, or field trip organized by [Organization Name].

Definitions

• Outing/Excursion: Any activity where participants leave the premises of Cheeky Minds under supervision for educational, recreational, or social purposes.

• Staff/Volunteer: Any individual responsible for supervising participants during the outing.

• Participant: Any child, youth, or individual attending the outing.

Planning and Approval

1. All outings must be approved by the Childminder prior to departure.

2. Risk assessments must be conducted for each outing, including consideration of transportation, activities, and site safety.

3. Written parental/guardian consent must be obtained for all participants under 18 years of age.

4. Emergency contact information for all participants must be collected before the outing.

Staffing and Supervision

1. Adequate staff-to-participant ratios must be maintained at all times, following [local regulations/organization standards].

2. Staff must be familiar with the outing location and potential risks.

3. A designated staff member will carry a mobile phone and first aid kit.

4. Staff should maintain a headcount at all times, including during transitions and activities.

Transportation

1. Only approved vehicles and licensed drivers may be used for transportation.

2. Participants must use seat belts or appropriate restraints at all times.

3. Travel routes should be planned in advance, with estimated travel time and emergency stops identified.

4. Any transportation changes must be communicated promptly to staff and guardians.

Safety and First Aid

1. Staff must conduct a pre-trip safety briefing for participants.

2. First aid kits and emergency contact lists must be carried by staff at all times.

3. Staff trained in first aid must be present for all outings.

4. In case of emergency, staff must follow the organization’s emergency procedures and notify guardians immediately.

Participant Guidelines

1. Participants are expected to follow staff instructions and behave responsibly.

2. Participants must wear appropriate clothing and safety equipment as required.

3. Any medication or health requirements must be communicated to staff before the outing.

Communication

1. Staff must provide participants and guardians with clear information about the outing, including time, location, activities, and any special requirements.

2. Staff must notify guardians promptly of any delays, emergencies, or changes in plans.

Evaluation and Feedback

1. After each outing, staff should review the event for safety, organization, and participant engagement.

2. Feedback from staff, participants, and guardians should be collected to improve future outings.

Non-Compliance

Failure to adhere to this policy may result in disciplinary action, up to and including suspension of staff or exclusion of participants from future outings.

Policy Review: This policy will be reviewed annually or as required by changes in regulations or organizational practices.